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Never had this happen but it sounds as if it could just be a matter of someone getting confused to the intent of your letter based on how you worded it or a CSR with no idea how to answer the letter and defaulting to hitting the dispute button I wouldn't get too worried so long as you had settled everything you are sending GW letters for, in theory all that would happen is they validate the existing information and in the end nothing changes or maybe the derog gets deleted. That being said perhaps those with similar experience to yours could chime in, but in the meantime I would keep a close eye on it but not panic just yet.
I would do mail, certified return receipt. Be very specific on your wording so they understand. I'd also start a good will letter campaign and do the saturation technique.
A goodwill letter can in fact be considered a dispute. Any correction of any reported material may legally bind the creditor to having to follow the laws and regulations and inform the CRAs of your request for a modification.
I disputed an $88 charge on my Discover card and they updated my CRAs to show "in dispute" during their investigation of the charge. After a month, they denied my dispute because the vendor refunded me instead. They updated my reports to show the dispute closed.
I wasn't disputing anything on my credit report, but the new laws require lenders to inform the CRAs of disputes, and asking for goodwill corrections may be construed as a dispute even though it isn't.
This "fact" has been known for years but few people mention it. Here's at least on post from 2015 with a similar issue: http://ficoforums.myfico.com/t5/Rebuilding-Your-Credit/My-Goodwill-letter-prompted-a-dispute-code-Ca...
2013 thread, same thing: http://ficoforums.myfico.com/t5/Rebuilding-Your-Credit/Goodwill-Letter-dispute/td-p/2480569
I bet I could go back to 2009 and find similar notations regarding a goodwill request being reported as a dispute.
When applying for a mortgage, you have to be extremely cautious about anything having to do with contacting other creditors, unfortunately. Even for goodwill adjustments or disputing a fraudulent charge!
Once the dispute investigation is over they will update it and close the dispute.
In my notes, I've seen more than a handful of folks who got a dispute notice after goodwill but then the goodwill removed their lates and the dispute was closed.
If the creditor interprets your communication as a dispute, then it must thereafter be treated by the creditor as a direct dispute under the provisions of FCRA 623(a)(8) and the implementing regulations for the direct dispute process set forth in 16 CFR 660.4.
More specifically, they must conduct and conclude a reasonable investigation of the disputed information within 30 days , and send the results of that investigation to you, the consumer, within 5 business days thereafter. They are also required to promptly notice the CRA that the "dispute" is concluded. You then no longer have a pending dispute, and it should not be an issue to future creditors.
Thus, the issue should become moot within 30'ish days.
If you still wish to pursue removal of any and all references to any dispute as being in error, you can file a complaint with the CFPB or bring your own civil action seeking removal.